Last updated Oct 17, 2026

Work in a project

Create a project, add instructions, files, and members, and start chats that everyone in the project can read.

A project is a shared space for the chats, files, and instructions of a team. Only project members can open a project.

Project roles

Role	What the person can do
Member	Read and reply in every project chat.
Manager	Do what a member does. Also change the files, instructions, and members of the project.

Create a project

Select Projects in the sidebar.
Select New project.
Enter a Project name, for example “Spring launch”.
Select Create project.

You become the manager of the new project.

Add instructions

Project instructions apply to every new message in the project.

Open the project.
Select Add instructions.
Type the instructions, for example “Answer as the launch team. Use the launch brief for dates.”
Select Save changes.

Add files

Every chat in the project reads the project files. All project members can see these files.

Open the project.
Under Files, select Add.
Select Upload files and choose files from your device.

To add notes instead, select Paste text. Enter a Title and the Text, then select Save text.

Rules for project files:

The total size of all project files is up to 20 MB.
Accepted files are text, code, Markdown, JSON, YAML, HTML, PDF, and DOCX files.
Pinned files come first. To pin a file, select Pin to top.

Add members

Open the project.
Next to Members, select Manage.
Select Add a member.
Choose a Person.
Choose a Role.
Select Add member.

You can add only people who are already in the workspace. To add someone new, invite them to the workspace first.

Start a project chat

Open the project.
Type your request in the message box.
Send the message.

A project chat shows Shared in this project. All project members can read it. A shared chat cannot use Google file references. To use a Google file, start a personal chat instead.

Move a personal chat into a project

Open the personal chat.
Open the Chat actions menu.
Select Move to project.
Choose a project.
Select the check box that starts with “I understand that every project member can read the full history”.
Select Move chat.

Archive a project

An archived project stays readable. Nobody can send messages in it or change its files. Only a manager can archive or restore a project.

Open the project.
Select Edit project.
Select Archive project.

To bring the project back, open it and select Restore project.